For one of our clients in the pharma industry, we are looking for a freelance Veeva Vault Specialist with a focus on Quality

Overview:
The objective of this project is the digital transformation of the Quality Medicine landscape through the optimization and technical operation of a global Veeva Vault Quality environment. The goal is to establish and maintain stable, user-friendly, and GxP-compliant quality processes within an international, interdisciplinary framework. This initiative aims to bridge the gap between functional business requirements and technical system implementation, ensuring sustainable and compliant digital quality solutions that support global healthcare improvements.

Tasks:

Technical configuration of Veeva Vault Quality modules, specifically QMS, Training, and Quality Events, utilizing existing system standards to implement defined use cases.
Creation of Technical specifications derived from the independent assessment of business requirements provided by functional stakeholders via e-mail, and reviewing said technical parameters with defined architectural standards. The review will be documented in SharePoint
Technical Implementation of GxP compliance measures, including the independent preparation of validation documentation and the execution of technical change and release management steps in Veeva Vault.
Technical configuration of the Veeva Vault landscape, encompassing the deployment of new configurations, execution of data changes, and environment management within the Veeva platform.
Incident and problem management through the technical investigation and resolution of system errors. Issues will be raised via a Jira or Git Ticket-
Analysis of technical dependencies and cross-system impacts for configuration changes, based on a review of the existing system landscape and integration architecture to prevent technical regressions. Review will be documented in SharePoint.
Digital implementation of Quality Management System (QMS) processes for global application, translating process excellence goals into functional digital quality solutions within the Veeva environment.
Creation of documentation using Veeva Vault internal documentation tools and MS Office, using all system modifications and recording this according to GxP standards.
Handover of all documentation, results, reports and related deliverables to Boehringer for review, approval and for further usage.

Tasks:

Configure and maintain Veeva Vault Quality modules (e.g. QMS, Training, Quality Events),for clearly defined use cases following existing standards and guidance
Analyze business requirements from functional stakeholders and translate them into technical specifications in alignment with client standards
Contribute as a member of an agile product team (BUIZ AND IT), participating in refinement, sprint planning, testing and documentation
Ensure GxP and audit compliance, including support for validation documentation, change and release management
Support system lead activities, including deployment of new configurations, data changes, environment management, as well as incident and problem management

Requirements:

Bachelor’s or Master’s degree in Computer Science or a related or equivalent discipline
Handson experience with Veeva Vault or comparable platforms (e.g. Salesforcebased systems) combined with a good understanding of quality processes, such as deviations, CAPA, audits, supplier quality and training
Basic technical understanding of system landscapes, application roles and integration concepts including the ability to recognize and address technical dependencies and crosssystem impacts of configuration changes
Experience in the pharmaceutical industry or regulated environments (GxP including documentation and change/release processes) and agile ways of working is a plus.
Strong willingness to learn and grow beyond a single role, paired with excellent communication and teamwork skills in an international, interdisciplinary environment.

Location: 100% Remote
Start: 01.06.2026
Duration: till end of 2026
Capacity: 40 hours per week