For one of our clients in the sportswear industry we are looking for a freelance Project Coordinator - Sports Marketing

Short description of the project:

Rollout strategic plan for product servicing Outbound & activation
The project has the purpose to implement an On-Time-In-Full product delivery process for Outdoor Sports Marketing in bike and climb to stay compliant with partner-contract obligations.

Tasks:

Provision of a digital-, live-document & process plan that can be used by sports marketing business partners to track Outbound (Order management, GTM fc SS23/FW23, order entry by client Promotional Services PRS) and Transportation (sea freight vs. air freight vs. truck) with final OTIF delivery to business partners by using existing PRS-Tools and internal expert-networks, based on contractor´s experience.
Development, preparation and implementation of a product servicing plan and calendar, which needs to cover the following: Article range plan per sports category (.ppt/.xls), line lists (.xls), shipping location calendar (.xls or .ppt) based on Outdoor (OD)-Sportsmarketing requirements shared upfront with the contractor. Details will be provided on a regular basis, once per week, via mail and weekly status update calls via MS TEAMS to contractor. The creation of the files, which is based on the contractor’s own expertise, will be implemented in shipping files, calendar files and athlete files to always provide the best possible service to athletes and partners. The access to these files will be given upfront by client.
Development of an outbound-ordersheet plan (.xls) and implementation of activation tracker which would include (managing article lists, appearance tracking, works with article availability lists (verbal/direct-interaction) and PRS, all input shared via mail with PRS) based on OD-Sportsmarketing requirements, which are shared upfront with the contractor. All necessary information and requirements for the ordersheet and the activation
tracker will be provided upfront by client to the contractor and based on the specific guidelines and details communicated by the client upfront in developing and implementing these components. Implementation of the plan within the context of outbound orders and sports marketing activities. This involves the integration of the plan into existing systems, databases, or platforms used for managing outbound orders and sports marketing initiatives. The requirements are provided upfront to the contractor. It's crucial from the client provide all needed requirements, including the article lists, appearance tracking criteria, interaction with PRS (possibly involving phone calls with client or direct interaction).
Development of a process- and implementation plan (.ppt/.xls) for Promotional Services (PRS) which would cover (outbound-order entry, order confirmation, communications with / to DC and logistic partners (all shipping companies that are used by the client) based on OD-Sportsmarketing requirements. All necessary information and requirements for this will be provided upfront by the client to the contractor & the creation of the plan will be based on contractors’ expertise.
Quarterly overall analysis (.ppt) of the "outbound process" with recommendations of how the process could be improved and what needs to be implemented for better service opportunities based on learnings, best praxis examples and insights gained throughout the project. These learnings will be stored on an MS TEAMS folder structure shared upfront with the contractor. Presentation of the outcome in the form of quarterly meetings, quarterly reports via an implemented excel sheet in an email.
Provision of upskilling and online-training (MS TEAMS – handover in .ppt / hand-out) of sports marketing business partners including a hand over process and delivery of all relevant tools, documents, and information. The dates which are relevant for this task will be communicated in a timeline manner and shared upfront by the client to the contractor. The handover involves the transfer of knowledge, tools, documents, and relevant information to get a comprehensive understanding and capability among the business partners. The handover process aims to equip the sports marketing business partners with the necessary knowledge and resources to independently and effectively carry out their responsibilities in sharing their details with the respective Sportsmarketing Manager. In the context of online training for sports marketing business partners, the preparation of presentations and handouts is crucial to facilitate effective learning and provide a structured resource for reference.

Start: ASAP
Capacity: full-time, 40h/week
Duration: till 05.04.2027
Location: 90% remote, 10% onsite (Herzogenaurach)

Apply to Project coordinator - Sports marketing - April 2026