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Document Management Expert (SharePoint/Power Automate - 20 hours a week)
Epe, EpeFor one of our customers, we are looking for Document Management Expert (SharePoint/Power Automate - 20 hours a week)
Project Name: EPE Documentation Program
Project description: The documentation program at the Epe site serves the professional creation, maintenance and management of operating and plant documentation in accordance with the state of the art with the aim of permanently managing important technical documents and data as well as creating workflows and automations.
Service description:
Planning of documentation processes:
Must have:
Nice to have:
Location: 95% on site (48599 Epe). Home office possible from time to time
Start: 01.06.2026
Duration: until 31.05.2028
Occupancy: 20 hours a week
Project Name: EPE Documentation Program
Project description: The documentation program at the Epe site serves the professional creation, maintenance and management of operating and plant documentation in accordance with the state of the art with the aim of permanently managing important technical documents and data as well as creating workflows and automations.
Service description:
Planning of documentation processes:
- Professional planning and optimization of documentation processes and systems in the Epe plant on the basis of operating instructions and work processes of the company (provided in advance by the customer) with the aim of constructing these processes based on the work processes (maintenance schedule, commissioning of equipment).
- Creation of new documents as well as updating of existing documents in the company's document repository with regard to the correctness and completeness of the information and the assigned metadata, as well as on the basis of the project requirements and technical requirements of the plant.
- Develop standards for creating, structuring and managing documents, taking into account the information provided by the operational staff.
- Professional summary of the results in a "documentation manual" as a technical guideline for suppliers and employees with the aim of a consistent and efficient documentation practice.
- Technical implementation of systems and processes (operating and technical plant documents in the company's document repository) for the organization and structuring of documents with the aim of optimizing findability and accessibility on the basis of an independent analysis of user requirements.
- Creation of a user manual and training material in the form of PowerPoint.
- Conducting professional training of employees after the introduction of changes and new processes (face-to-face and online meetings) regarding documentation policies and processes, as well as professional and technical advice on documentation issues.
- Systematic evaluation of user feedback on the effectiveness of the documentation processes and optimization as well as the technical adaptation of the documentation processes (entry, numbering, versioning, automation).
- Expert advice to the responsible departments of other companies and central functions for the harmonization of procedures, development and introduction of uniform standards and further development of document management.
- Structured preparation of all results, guidelines and training documents for handover to customers for final approval and further use.
Must have:
- Relevant training (e.g. technical administration, information services)
- Additional training in the field of document management or information management is an advantage
- Experience in a similar role, preferably in an industrial or technical environment
- Good to very good MS Office skills
- Very good knowledge of SharePoint
- Fluent German
Nice to have:
- English language skills
- Meta-information: document management, information processes, technical data, optimization, management concepts, digitalization, innovation, project documentation
- Knowledge of Power Automate is an advantage
- Knowledge of AutoCad and/or E-plan is an advantage
Location: 95% on site (48599 Epe). Home office possible from time to time
Start: 01.06.2026
Duration: until 31.05.2028
Occupancy: 20 hours a week