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Analyst for Financial Process optimization - April 2024

remote/occasional onsite, remote/occasional onsite
For one of our clients we are looking for a freelance Analyst for Financial Process optimization

Project name:
Harmonization & consolidation financial processes

Project description: The objective of Contract and IT Sourcing Management is to source all relevant IT-Services that are to be provided from the client IT’s Strategic ensuring budget adherence and fulfilment of supplier’s obligations. In this context the Financial Management Team is acting as a bridging function ensuring transparent and aligned cost management for IT infrastructure run as well as license costs. Due to the respective harmonization initiative aims for a consolidated cost management to ensure e2e process excellence as well as an efficient daily business continuity.

Background to the assignment:
The external colleague needs to be able to evaluate overarching process dependencies by monitoring the daily business, to capture process gaps and advise the Financial Management Team on process optimization & automation and the client does not have that kind of resource internally. Therefore, the external consultant has a unique position compared to the client's internal project staff and provides significantly different services than the internal staff.

Task description:

Process improvements in consumption and cost planning. This includes the below subtasks:
  • Based on own expertise, identification of process improvements for drawing together information coming from the respective service owners and stakeholders, with the aim of defining expected consumption values and the resulting cost. Subsequent implementation of these improvements. Getting approval from client FM Team before implementation.
  • Continuous update with actual consumption data of teams internal Data base as a common and centrally governed financial management tool with daily rolling forecasting.
  • Advise on identified gaps in the planning, definition of counter measures on how to close existing gaps and how to structurally avoid them for the future.
  • Analyze the ongoing process optimization in terms of hardware planning and derive commercials related synchronizations. Based on findings, advise on how these processes can be further standardized and stabilized. Getting approval from the FM Team before implementation.
  • Optimize and standardize the invoice planning overview and aligned processes by maintaining a transparent purchase order overview, a tracking file for the status of invoices.
Analysis for potential further optimization and standardization with regards on existing automated & robotics solutions. This includes the below subtasks:
  • Define measures on how to further standardize and stabilize existing automated process runs with regards to financial planning and aligned invoicing processes, based on own expertise. Present results to the client FM Team.
  • Verify volume and cost related planning activities (esp. forecasting- and mid-term planning) on how these processes can be further standardized and stabilized.
  • Consult the FM team on maintaining robotics solutions in handling automated purchase ordering.
  • Analyze and advise on further synchronization initiatives, especially with regards to different corporate toolsets, like SAP, MS and further applications with the goal to achieve data consistency and consolidated data base.

Required skills:
  • Strong stakeholder management experience and financial management experience, excellent analytical skills, used to managing in complex environments
  • Excellent technical skills in Microsoft office & cloud environment and business process management tools (SAP)
  • Excellent language skills in English; Nice to have: German.

Start: 15.04.2024
Duration: Till 31.12.2024
Location: remote with occasional project Meetings: max. 4-5x during the duration (Düsseldorf/Hannover)
Capacity: full-time (40h/week)

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